FROG's document management division, took boxes of election documents spanning some 20 years and converted them into well organized, easy-to-use digital records. Searching for information in the boxes could take a half hour or more; now it can be done in minutes.
DOCUMENT MANAGEMENT
The document management division of FROG understands that data is the life blood of every company and should be handled with care and respect. Missing, misplaced or inaccessible data results in frustration to the user as well as lost time. This all translates to lost revenue.
The main focus of the document management division is electronic transference.
WHAT IS ELECTRONIC TRANSFERENCE?
Simply put, electronic transference is the transferring of paper documents to an electronic medium such as CD or DVD (depending on the volume of data). The documents will be in word searchable PDF format. The contents of the CD will be read-only and will therefore be unalterable.
WHY SAVE ELECTRONICALLY?
- Need for office storage space is reduced, saving money.
- Documents can be stored indefinitely.
- Documents can be emailed.
- Documents can be placed on your company’s network to be accessed by other staff members.
- Document retention requirements are satisfied.
- Provides a back-up in event of server crashes.
- Provides a disaster recovery back-up.
- Minimizes misfiling.
- Information won’t yellow or fade with age.
- Document integrity is maintained.
- Copies can be made without sacrificing integrity or clarity.
WHY US?
- We will meet with you prior to the start of the project to develop a customized project plan ensuring that the organization of the data is clear to us and meets your expectations.
- We will develop client approved milestones to ensure that the project is completed to meet your deadline.
- We use software that does a bit by bit comparison of your data to insure all data has been transferred properly.
- We will pick up your documents, within a 50 mile radius, at your convenience and at no extra cost.
- Handwritten as well as text documents can be scanned.
- Your documents are handled with utmost care to avoid damage.
- Quality Control checks are performed at each stage of the process.
- You will receive status reports to verify project milestones and satisfaction.
- All work is affordable and guaranteed.